Get your Office (365) moving! Stuck in the mud? Chained to the desk? Small Business owners sometimes didn’t realise that, when they began there life as their own boss, that they might have to deal with all the technologies that make the world go around today. But STOP! Remember that the key is to focus on your strengths and not let other distractions get in the way. So, if you’re starting out or if you’ve already along the journey, start with the basics: Step 1. You need an email address to handle questions. The new generation is even less likely to call you on your mobile (I’m not even going to ask if you have one of those). My recommendation: get a cloud based email system that backs upp itself. Office 365 is a great platform for businesses of any size. Step 2. You need a way of separating your personal and business expenses or else when it’s time to work this out, either you or your accountant/bookeeper are going to spend a lot of time (and in the latter’s case money) decoding it. My recommendation: Get a separate debit/credit card. Step 3. Filing systems – don’t get me started on this one. I’ve seen filing systems in which I was sure the office was ransacked. You want to claim your business expenses on tax (or at least make your accountant decide) so have a separate container for all receipts. Remember you have to keep them for 5 years if audited. My recommendation: Get a cloud accounting software. Many will allow you to take a photo and assign it to an expense. Step 4. You need to tell people what you do? Brochures were the way go a while ago but we’ve on from there. The internet provides a myriad of options. From custom or free websites (you still need someone to build them) to ready made platforms like Facebook. These can all showcase in words and pictures what you do. My recommendation: start with a dedicated Facebook page and then once that free medium hits some walls as far as what you want to do, look for a custom website to complement it. Step 5. You need some work. Target your market area closely. Who’s the competition? Where’s my point of difference and use that in marketing. My recommendation: complement any print advertising with articles or posts linked to a website or Facebook page. Now some if these recommendations require you to spend some money! The additional question to ask is “How much time will this save me?” along with “How much does it cost?” Then you have a chance to decide if the outlay if a good investment. For any information on streamlining your business process, help with Office or Office 365 product or just need discussion on an issue you’re facing, contact us on 1300 656 250. Martin Kozma is the Director of Kozma Technology has been involved in small businesses and improving processes for 20 years and specialising in Microsoft technologies. Share List Share List Share List
Our Office 365 migration services will save you a bundle! Do you still need to go to the office to get your email? Are you only able to access your email from a single device? Chances are you are using an older form of an email service. Already know you want to move to the cloud but just need the office 365 migration services to help you get there? With Office 365 email service, you can have your email on any device and accessible from any location. Take a look to see the service and get excited: Office 365 Service Using a mobile phone? Nearly every smart phone has the possibility of being your office when you need it, so that you can respond quicker to those customer enquiries. It all synchronises and you never have to back up your email ever again. It’s value beyond belief with plans starting from $5.40 a user per month. We can organise all your Office 365 migration needs for a budget for each organisation, from 1 to 100 employees. The migration tools for Office 365 that we use will mean that the conversion is simple and painless. Call us now and just a simple question: “What does it take?” We’ll talk you through the features, the road map and show you how simple an Office 365 migration is – leaving you business up and running while we focus on the migration tasks. Once in the cloud, appointment scheduling, free/busy for colleague calendars, Skype for Business communications, 1 terabyte (1000 GB) of cloud storage is fingertips away. Don’t delay! You competitors are already reacting. We offer an end to end solution for all your Office 365 needs. For all your email, office 365 email migrations, Exchange migrations, SharePoint document questions, SharePoint or OneDrive document migrations, call us on 1300 656 250. Martin Kozma Director Kozma Technology
The other day I received a distress call from a customer who had taken a call from her bank informing her of unauthorized withdrawals from their bank account. after some hesitation, she was able to confirm that it wasn’t a hoax call and that indeed, withdrawals had been made. While the bank was able to intercept the payments, I was called to investigate the PC. upon further discussion, it was established that during the week there was some strange behavior on the Pc where it automatically reboot. upon logging into the PC I found that the entire taskbar had been replaced with some software looking very similar to the Windows 7 taskbar. I was able to run the anti-virus which picked up 2 exploits, which we were able to remove. Looking further, I researched that there is a security hole in some older versions of Java combined with the well publicized issues with the SSL protocol leading to a worldwide exploit called HeartBleed. I managed to remove all traces of malware, update Java and get the PC back to a normal state without too much difficulty. The lesson is that no matter what security practices you have in place, we always need to be vigilant of unusual happenings on the device. HeartBleed is serious and should be treated with the utmost care. This Mashable article indicated the passwords that need to be changed. A quick email to trusted advisor can save more than real HeartBleed. ip address . web headers .
As Microsoft have been telling us for 4 years, tomorrow will be the final day that Windows XP will be supported by Microsoft. While that won’t mean that operating system and the applications that run on stop working, what it will mean that it may be open to security flaws that in the operating system or internet explorer. For those people who continue to use XP from tomorrow, do so at their own risk. While there may be many varied reasons why people continue to use XP – a 13 year old operating system – when a flaw does cripple their system, then the cost of migrating without a plan will be exponentially greater then cost of migrating with a strategy. If you need to discuss any of these issues or a migration plan, give us a call on 1300 656250. domain properties . web headers
On April 8th, 2014, Microsoft will end support for Windows XP. From the time of writing this post that’s exactly 30 days from now. Here is Microsoft’s information from their own website. http://windows.microsoft.com/en-AU/windows/end-support-help As a technology solution provider we are recommending that all customers look at moving their systems to Windows 8 devices. Some clients are scared to move because of legacy applications but Windows 8 does provide many options for most applications to continue to work in the Windows 8 environment. Windows 8 and it’s upgraded version 8.1 combines both the familiar desktop experience as well as a modern interface designed to work on all devices. One OS – many devices. And what’s more -it’s fast! Yes, It’s super fast to load. No need to start it up and run and get your coffee! Combined with Office 365 for business that includes SharePoint online (document collaboration, 50 GB enterprise email software, Office web Apps, Office client and Lync Online (communication), Windows 8.1 will deliver all the needs of a modern office no matter what size business you are. Ring us today on 1300 656 250 or fill in the enquiry form below to enquire about mitigating risk by migrating from Windows XP and don’t leave yourself thinking post the fact that I should have done it earlier. Martin Kozma * Some plans web headers